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Implementation of corporate portals Bitrix24. Corporate information management system Bitrix corporate portal file resource configuration

06.10.2021 -
Furuncles

1C-Bitrix: Corporate Portal- a software product for creating an internal corporate information resource that solves the company's communication, organizational and HR tasks. The solution was developed by 1C-Bitrix.

Opportunities

  • The standard delivery of the product includes 25 functional modules and more than 500 ready-made components for the most common tasks. This means that you can quickly start working with the portal and expand its functionality as needed.

The product actively applies the principles of Enterprise 2.0 - the use of simple, effective, familiar and familiar to the user tools from the "Web" - social networks, instant messages, search, tag clouds, forums, blogs and other services that simplify information search and internal communications.

  • The product is easily integrated into the company's IT infrastructure, having a large set of standard interfaces to various services and services: Active Directory, Microsoft Office, "1C: Payroll and HR", import/export of data in various formats.
  • The portal server can run on Windows, Linux / Unix and other platforms, depending on corporate standards and the requirements of IT services. Technical requirements also provide for the use of several DBMS: MySQL, Oracle, Microsoft SQL Server.

Price

The basic package for 25 users costs only 34,500 rubles. This version provides a license for 25 users. The license for an additional user for "1C-Bitrix: Corporate Portal" allows you to increase the number of active users of the system. The cost of each additional user of the system is 500 rubles.

1C-Bitrix: Corporate Portal 9.5

A specially designed licensing policy serves to present customers with three approaches to managing communications within the company. Starting from version 9.5, "1C-Bitrix: Corporate Portal" is distributed in three editions ("Company", "Joint work", "Business processes"), each of which meets different market needs.

  • The "Company" edition allows you to create a full-fledged corporate portal in 4 hours, which serves as an official source of news in the company, is a single place for storing corporate rules and instructions, contains information about the company, including its organizational structure and employee database. The edition is offered at a fixed price of 19,900 rubles, excluding the number of users, for a company of any size.
  • The Collaboration edition includes all the benefits of the Company edition, and also contains tools to increase the effectiveness of teamwork in an organization. Employees can manage tasks and assignments, work with the calendar, projects, use WiKi and the Extranet. Collaboration edition allows employees to communicate effectively with each other, even if colleagues are scattered across offices and different cities. For the convenience of all employees of the company, the Collaboration edition includes a corporate short message service, personal blogs and the possibility of organizing video conferencing. The edition is offered at a price of 59,500 rubles and includes a license for 25 users. A license for an additional user participating in collaboration will cost 500 rubles.
  • The Business Processes edition combines the functionality of previous editions and provides flexible tools for visual design, business processes, and record management. The toolkit will allow the management to control the implementation of key business processes, identify the problem in time, improve the quality and increase the speed of processes. The edition is offered at a price of 99,500 rubles and includes a license for 25 users. A license for an additional user will cost 500 rubles.

As part of the new licensing policy, current customers of "1C-Bitrix: Corporate Portal" have the opportunity to upgrade to any of the new editions for free.

New customers can download and test any edition of the product for free for 90 days. For the convenience of IT specialists, an installer has been prepared for quick deployment of the product in Windows and Linux environments.

1C-Bitrix: Corporate Portal 10.0

Version 10.0 is a new product with new features and concepts for task and project management, time tracking, CRM system, live updates, microblogs, integration with Microsoft, Google and Apple products, as well as tools to improve efficiency performance of each individual employee and the company as a whole.

One of the most anticipated tools of the new version is "Tasks 2.0", a task and project management system with reports on the performance of each employee, each department and the entire organization. Often, companies experience difficulty in motivating an employee to work with tasks on the portal and fully use this tool. "Tasks 2.0" actively involves self-organization: an employee can independently set tasks for himself and accept them from the manager.

In the performance report, the manager sees data on the performance of employees, departments and throughout the company. Efficiency is determined by the number of completed, overdue tasks, and also depends on the assessment of the task by the head of the department. Each employee can view their performance data and compare it with the final results of their department.

The new system "Time Management 2.0" serves to record working time "without a checkpoint", to improve discipline without creating tension in the company, allows you to build a discipline of any degree of rigidity, depending on the choice of the manager. The system takes into account the beginning and end of the working day (a time sheet of working days is maintained). Employees can mark the beginning of the working day "retroactively" by requesting confirmation from their manager. The "Working Day" interface helps to plan tasks and events for the day, mark the beginning and end of the working day, write a report for the day.

1C-Bitrix: Corporate Portal 11.0

The 1C-Bitrix company announced in November, 2011 release of the new version of a product "1C-Bitrix: Corporate Portal 11.0".

“We help companies become more efficient. Planners and Working Papers will allow many to really deal with the problems of growth. For service companies Tasks and time tracking will help to get rid of waste. Collaboration in companies is becoming more social. Business becomes social. This makes the working environment transparent and friendly for employees,” said Sergey Ryzhikov, CEO of 1C-Bitrix.

In the new version of 1C-Bitrix: Corporate Portal 11.0, the Meetings and Planners service has been developed. Planning meetings are an indispensable tool for the activities of any organization, which, unfortunately, is not automated in any way, preparation is carried out by correspondence by e-mail, the results are recorded at best by letter, the goals set are not fulfilled, meetings are long and inefficient. A new tool in the Corporate Portal reduces preparation time, makes it convenient and quick to conduct and collect reports on the meeting, allows you to control the fulfillment of the goals set at the meeting, store history and ensure the “transparency” of the entire process for management.

In "1C-Bitrix: Corporate Portal 11.0" the service "Have an idea?" is implemented, which uses the potential of the company's employees. Any employee can offer his idea for the development of the company's business, evaluate the ideas of his colleagues, comment on them. All votes "for" or "against" are taken into account, and based on the opinion of the company's employees, an idea rating is formed.

Also in the new version, a simple and convenient tool for preparing and checking "Working Reports" is presented. Now these are not even reports in the usual sense, but part of the communication process with very important feedback, which is so necessary for the employee and manager. Once a week or a month, an employee prepares a “Working Report” for the manager using a special form on the corporate portal, and the manager evaluates this report - puts a positive or negative rating. All changes in the report are available to the manager and employee in the "live feed" and they can be discussed right there. Employees receive prompt feedback to improve their work. The new tool makes reporting transparent at all levels of the company and allows you to quickly see problem areas and use reports to develop KPIs for employees and departments.

In version 11.0, each employee of the company can vote for a message, document or comment with the "Like" button. It is important for employees that their materials are seen, read, and even if not commented on. We are used to this on the Internet - we get a lot of support from friends and colleagues in the form of "likes". The opportunity to see who rated you can inspire an employee to creativity and much more activity within the company; this is a fantastic potential for developing relationships in the company, for motivating employees.

1C-Bitrix: Corporate Portal 11.5

“Social Intranet” is a new approach to collaboration that allows using all the advantages of social networks in the corporate portal, such as: instant feedback from colleagues (“likes” and comments), “live feed”, internal messages, social search and others. "Social Intranet" increases work efficiency and allows each employee to become more successful.

The new version of "1C-Bitrix: Corporate Portal 11.5" includes the following changes:

  • two interface options "Classic" and "Bitrix24";
  • new system of internal messages;
  • built-in Web messenger;
  • tools for visual design of the company structure;
  • the ability to make the team available for work on the Extranet;
  • integration of business processes with tasks and CRM;
  • new interface of "Calendars" and much more.

Starting from version 11.5, the delivery of 1C-Bitrix: Corporate Portal includes two interface options - Classic and Bitrix24, named after the new cloud service, the launch of which was announced by 1C-Bitrix on April 12. The new interface has already been implemented in the Bitrix24 service, and now all its advantages are available in the boxed product 1C-Bitrix: Corporate Portal.

In the Bitrix24 interface, unlike the Classic one, in the center there is a “Live feed” of updates on the portal, from which employees instantly learn about any changes: new messages and comments from colleagues, new tasks and events, photos and much more. Another important difference is the "Add" button - a single access center for managing tasks, calendars, files and messages - allows you to quickly perform the desired action from any page of the portal.

In version 11.5, the developers introduced a new internal messaging system. A message to colleagues can now be sent in one click, directly from the Live Stream. Messages can be addressed personally to an employee, several employees at once, a company department or a work group. You can attach a document, photo, or video to a message and discuss it with colleagues.

The product implements an internal Web messenger - a safe and effective communication tool for employees. To work with the web messenger, you do not need to install third-party programs - messages and files are exchanged on the portal through a regular browser. All correspondence with colleagues is stored on the portal in history - with its own built-in search in the message archive. Web messenger allows you to refuse to install XMPP servers and special Jabber clients in your company.

In version 11.5, the structure of the company can be designed visually - just drag and drop an employee from one department to another, change department heads, add new employees. Subordination in the structure affects almost everything: who sends reports to whom, to whom a task can be delegated, etc.

In version 11.5, Extranet does not require a separate template. Employees now always work inside the corporate portal. Thanks to a well-thought-out system of differentiation of access rights to information, employees can invite external users to Extranet workgroups, place documents and files in them - Extranet users will not have access to confidential internal corporate information.

Business processes in version 11.5 are integrated with tasks and CRM. Now you can add a task to any stage of the business process and assign a responsible employee. Integration with CRM allows you to automate the processing of leads in accordance with the desired business process. For each business process, you can now automatically create a report that will be saved in the history of the business process. You can add formulas to the parameters of any action (for example, insert them into the field with the start date of the task).

In Calendars, the interface has been significantly updated to make it easier to work with events. Tasks are now displayed in the "Calendar" grid, and you can quickly distribute your working time or estimate the workload of a project team. The universal multi-button "Add" makes it easy to create in the "Calendar": a new event, including an event through the "Scheduler", a task, a new internal or external calendar.

1C-Bitrix: Corporate Portal 12.5

Updates include mobile CRM, account management, video calling, quick document viewing and editing with Google Docs, and more. Also, the Bitrix24 cloud service opens an API, which will allow each web developer to independently expand the capabilities of the service with their own modifications.

Mobile CRM and account management

The new version expands the functionality of the mobile application: it becomes possible to work in CRM - view transactions, invoices, contacts and appointments. This update will be especially useful for companies whose sales team is often on the go. Now contact information of clients, information about meetings and cooperation history will be available to them from any mobile device - tablet or smartphone, both based on iOS and Android. According to analysts at Gartner Research, the growth in the number of mobile CRM app downloads in app stores will grow by 500% by 2014. The possibility of operational work of employees using mobile devices is becoming a serious competitive advantage for companies.

Another important CRM update in the 1C-Bitrix: Corporate Portal product and the Bitrix24 cloud service is the ability to work with accounts. Now you can issue invoices, as well as set their statuses (from sending to the client to receiving payment) directly in CRM. Issued invoices can be sent to customers by e-mail in PDF format directly from CRM.

The innovation will significantly increase the transparency of the work of the sales department, since now in CRM you can track the entire chain of work with clients - from the appearance of a "cold" lead to the completion of the sale. The transparency of the work processes of the sales department allows you to increase its efficiency, since it is now easy to find weaknesses in the work. In the near future, the developers plan to release CRM integration with 1C:Enterprise to synchronize data on invoices and received payments.

Free video calls

Video calls without restrictions and billing became available to all users of the Bitrix24 cloud service desktop application and the 1C-Bitrix: Corporate Portal 12.5 product. The new functionality will also be available to those who use the latest version of the Google Chrome browser. Making video calls does not require the installation of new plug-ins or special settings.

The video call service is developed using WebRTC technology, which provides high quality video transmission and echo cancellation, thanks to the mechanisms used to adapt the signal to changing environmental conditions.

For companies whose employees are limited in using the Internet, it is proposed to install a media server, thanks to which video calls can be made within the corporate network, without traffic passing through external services.

Editing documents in Google Docs - an alternative to the office suite

Users of the corporate portal on the 1C-Bitrix platform and the Bitrix24 cloud service can edit documents uploaded to the portal without installing the Microsoft Office office suite on their PC. The possibility is implemented through integration with the Google Docs service. To view and edit files in popular office formats, the user only needs to be online - the document will automatically open in Google Docs, and all corrections made will be saved on the portal.

Bitrix24.Disk for Mac OS X

The cloud storage capabilities for working with Bitrix24.Disk documents are now also available to users of Mac OS X. Previously, this functionality was available only to users of devices based on MS Windows.

Cloud storage "Bitrix24.Disk" allows you to work with documents and files, even when offline, as well as share them with colleagues. Synchronization of changes made to the document occurs automatically, even if they were made in the absence of the Internet. Cloud storage is connected on the computer “in one click” through the desktop application: a folder appears on the user’s computer, and all files saved in it are automatically transferred to the Bitrix24 cloud, where the entire history of changes is stored.

Open API

The Bitrix24 cloud service opens an API that will allow developers to supplement the service's capabilities with their applications, and customize the service to meet the needs of users. It will be possible to integrate with the service both third-party applications running on a separate hosting, as well as applications developed specifically for Bitrix24 and built into its interface. In the near future, 1C-Bitrix plans to open an application marketplace for the Bitrix24 service. The company's experience shows that this is a very popular area - the application store for boxed products has been operating for more than 1.5 years, it now features over 1000 applications.

Company records management

Bitrix24 cloud service users now have access to Universal Lists, a convenient record management tool for a company. With the help of "Universal Lists" you can organize such business processes as accounting for incoming / outgoing correspondence, maintaining a register of contracts, as well as adjusting the accounting and storage of any other structured data, refer to them. Such a tool is often needed by companies, regardless of their size or field of activity. Previously, this functionality was available only to customers of the 1C-Bitrix: Corporate Portal product.

Corporate "Dropbox"

On March 7, 2013, 1C-Bitrix launched for testing a beta version of the Bitrix24.Disk cloud storage for users of the Bitrix24 service and the 1C-Bitrix: Corporate Portal product, which provides the ability to access working documents and files from any device, even while offline, as well as share them with colleagues.

After connecting, Bitrix24.Disk creates a special folder on the user's computer and copies documents from the portal into it. When making changes to copies of documents from the Bitrix24.Disk portal, it automatically synchronizes changes to documents on the portal. The SSL protocol ensures secure data transfer.

Files saved in a folder are automatically transferred to the Bitrix24 cloud, where the entire history of changes will be stored. If necessary, you can even recover deleted files that have been moved to the trash.

“Previously, files could be uploaded via a web interface or by connecting a network drive via WebDAV, meaning you needed Internet access to access the files. Now you can always access. This is the main advantage. Plus – the company saves all information on the resources, nothing is lost and "does not leave" together with the left employee", - explained TAdviser in 1C-Bitrix.

The available storage limit is determined by the tariff framework, told TAdviser in the company. For example, for the "Company" tariff, it is 100 GB. For the boxed version of the product, the amount of storage will be limited to the server where the company stores data.

At the time of launch in March 2013, Bitrix24.Disk became available only for Windows users. The release of the version for Mac computers is scheduled for April 2013. The April version of Bitrix24.Disk will also support synchronization of group and company documents and support shared folders for employees.

Tablet app

The Bitrix24 and 1C-Bitrix: Corporate Portal services have an app for tablets running on both iOS and Android. Tablet device users will be able to read the Live Feed, post photos, send messages and comments, discuss projects, work with documents, view documents saved in Bitrix24.Disk.

The tablet app and the previously released mobile app are integrated with calendars, allowing you to schedule and confirm appointments directly from your devices. Push notifications allow you to keep abreast of important work events even when the application is closed.

In addition, registration of new accounts in Bitrix24 is now available directly from a mobile device.

Apps for smartphones and tablets can be downloaded from the App Store (www.itunes.com/appstore) and Google Play Market (play.google.com).

CRM system improvements

One of the most popular reasons for using the Bitrix24 service is the CRM system. After the update, navigation and interfaces have become much more convenient in it, they have been redesigned taking into account user behavior research.

Now most of the most common actions in CRM can be performed without unnecessary clicks, this applies, first of all, to the interface for working with a “deal” - editing information about it, creating new deals, visualization and the ability to switch execution stages, a new format for displaying information about a deal.

Now you can search for information only on CRM and create your own search templates in the "smart" filter - these updates provide quick access to information. The filter also contains predefined forms that correspond to 90% of regularly asked search queries.

After the updates, users will be able not only to send letters to potential customers from CRM, as it was before, but also to create letter templates for themselves and colleagues. In addition, it became possible to make calls through IP telephony applications directly from the interface of the CRM system.

"Corporate portal", "social intranet", "internal corporate network" - these terms generally mean the same thing, a kind of information space available to employees of one company for effective joint work. Nevertheless, there are a lot of varieties of this kind of programs, because even the usual CRM can be called a program for managers to work together with the company's client base. Today we want to talk about the 1C-Bitrix Corporate Portal, which is a special system for managing the information space within your organization. This program is designed to address issues of teamwork and project management, and is an excellent tool for internal communications.

What is the "Corporate Portal" for?

The corporate portal solves many problems inherent in both firms with a small number of employees and large organizations with a large number of departments and a complex hierarchical structure.

First, it is a paperwork. Many managers are faced with the fact that employees store important documents on their computers, "flash drives" and other media and, if necessary, send files by e-mail. In such conditions, it is not necessary to talk about sharing access to current versions of documents. A single repository of documents, to which customizable access to reading and editing, provided in the corporate portal, solves all these issues.

Secondly, which is part of the corporate portal CRM modules, meets the most modern requirements of advanced managers. A full-fledged client base, built-in and custom client processing scenarios (sales funnel), various reports, all this allows you to communicate effectively and on time with the client. In addition, if the manager falls ill, goes on vacation or quits, it is easy to transfer the client to another responsible employee, he will have access to the company's contact persons, comments on the project, its payments, documentation, and will be able to continue working with the client without any problems in such a way that the client even will not feel it and will be satisfied.

Thirdly, the effective interaction of employees within one or more working groups. The manager can assemble one or more working groups to work on joint projects, appoint those responsible for the implementation of certain tasks, control their implementation, view and comment on the results of the work. In addition, the corporate portal provides a place for external communications, the so-called extranet, where you can discuss the project and make decisions together with external users, for example, with customers.

Fourth, the social component of the corporate portal. It is no secret that the efficiency of the work of employees increases when they feel their need and involvement in the work of the company, its success, when employees know what is happening in neighboring departments and subdivisions, so to speak, they are imbued with the corporate spirit. The corporate portal is an ideal environment for the development of effective communications within the company. The live feed informs about the latest changes in the life of the company, announcements, new tasks, the upcoming birthday of the employee, participation in the conference, photos of the employee who returned from vacation - all this is displayed in a single event feed, so you do not miss anything important. In addition, pay attention to how employees communicate during the working day, someone writes messages on icq, someone leaves messages on Skype, this is inconvenient in terms of offline work. For example, you wrote a message on Skype, left it, and the employee then opened Skype and did not receive important information, because you were no longer online. The corporate portal has built-in messaging tools, similar to email messages, and a messenger within which you can organize chats. Now not a single important message will escape your eyes.

Fifth, control and accountability. For the manager, it is important that tasks and projects are completed on time, and employees effectively allocate their working time. To analyze such data, the corporate portal has a number of tools: time tracking, absence schedule, work reports, meetings and planning meetings.

When is the Company Portal open?

You need to understand that any implemented system begins to work and bear fruit only with proper use and work. What does this mean? You can purchase the 1C-Bitrix corporate portal, install it and continue to communicate via icq, skype, send documents for approval to another department by mail, etc. For really effective use of the corporate portal, you need to work with employees, train them to work with the portal, and demonstrate the benefits that its use provides. To do this, initially the system must be properly configured, users created, rights set, etc. This work, of course, is best entrusted to specialists, official partners of 1C-Bitrix, who can provide the full range of services for installation, configuration and training in working with the corporate portal.

How much does the Enterprise Portal cost?

In addition, the corporate portal has its own "cloud analogue", the Bitrix24 system, provided according to the SAAS model, when you pay for a certain period of using the program.

The presence of a corporate portal in your company will not surprise anyone. More and more large and medium-sized business representatives one way or another faced with the choice and implementation of the portal. Nevertheless, many enterprises are still on the verge of making a decision to launch a corporate portal implementation project. I hope my brief review will help you take the first step in this direction.


So, all portal solutions on the market today can be divided into three groups:

  • platforms for creating corporate portals;
  • boxed products (ready-made solutions) based on platforms;
  • solutions offered as a SaaS service (cloud solutions).

Let's consider them sequentially.

Platforms for creating corporate portals

Platforms for creating portal solutions, in turn, are divided into commercial ones, such as


Oracle WebCenter Suite, MS SharePoint, IBM WebSphera, 1C-Bitrix


and open ones like


Joomla!, Jboss, Plone, Drupal, Jive, etc.

Platforms are used to develop corporate portals for specific terms of reference (TOR), and theoretically better than other groups meet the needs of customers. If a competent TOR is drawn up, if it describes all the needs of the company, then they will be implemented in such a solution.


Here the story about the fearless Spartans is recalled: When Philip of Macedon (Alexander's father) approached the walls of Sparta, he sent a message to the Spartans, which said: “I conquered all of Greece, I have the best army in the world. Surrender, because if I capture Sparta by force, if I break its gates, if I break through its walls with rams, then I will mercilessly destroy the entire population. To which the Spartans replied: "If."


Indeed, it is very difficult to foresee all possible ways of using it before the start of the test operation of the system. This may cause the project to miss deadlines and/or go beyond the approved budget.

Ready-made solutions based on platforms

Boxed products (ready-made solutions) are divided into solutions built on the basis of commercial platforms: IBM WebSphere Portal, Oracle Portal 11g, SAP NetWeaver Portal, DeskWork, Ittilan Portal, WSS Portal, 1C-Bitrix: Corporate Portal, and open solutions: Liferay Portal, Alfresco, JomPortal, Jive, Jahia, etc.

All these products can be divided into several groups:

  • heavy commercial solutions for large companies (IBM WebSphere Portal, Oracle Portal 11g, SAP NetWeaver Portal);
  • commercial solutions for medium and large companies (DeskWork, Ittilan Portal, WSS Portal, 1C-Bitrix: Corporate Portal);
  • open (free licenses) solutions for medium and small companies (Liferay Portal, Alfresco, JomPortal, Jive, Jahia).

Next, I will give a brief description of the listed ready-made solutions. The description contains approximate prices for licenses that do not include the portal implementation project. Check with solution providers for final license prices and implementation costs. From practice, the cost of an implementation project can significantly exceed the cost of licenses:

  1. Heavy business decisions
    1. IBM WebSphere Portal() is a turnkey portal solution based on the IBM WebSphere platform. A feature-rich solution for content hosting, collaboration, and distance learning. The functionality of the system is built on modules - applications that can be modified using WebSphere Portlet Factory. Full automation of any business processes, including routine operations (ordering business cards, ordering stationery, recruitment requests, booking meeting rooms, etc.) and project management mechanisms with tracking stages, deadlines and assigning users responsible for tasks. Among the disadvantages: heavy system designed for large companies with a large number of concurrent users, respectively, the high cost of ownership of the system. The approximate cost of licenses is 1,500,000 rubles. (either 300 nominal licenses, or a server with 2 processors, 2 cores each).
    2. Oracle Portal 11g(www.oracle.com) is a complete portal solution based on Oracle WebCenter. Business analytics tools, full-fledged teamwork with documents, tasks and projects are very strongly represented. Advanced business process automation tools. Separately, I would like to note the search and indexing of information, both inside the portal and outside. Ideal for companies already using products from the same manufacturer. Among the shortcomings: Complex system, you can forget about launching in a short time, high cost of ownership. If the enterprise is already using corporate systems from another manufacturer, you will have to tinker with integration. The approximate cost of licenses is 600,000/processor.
    3. SAP NetWeaver Portal Enterprise Portal (www.sap.com) is another top-level portal solution. The functions of integrating various systems are conveniently implemented - the function of a single point of access to the company's information system. The main focus is on group work, project management and employee communication. One of the key competencies of the SAP-based portal is the management of the company's knowledge base. Allows you to automate existing business processes and optimize document flow. It is possible to get access from the portal not only to SAP applications, but also to applications of other developers. It is possible to refine the portal in the SAP Portal Content Studio environment and through the SAP Portal Development Kit. Among the disadvantages: a system that is difficult to administer and configure, the cost of ownership and scaling is high. The lack of open information about the cost of licenses, but the price level corresponds to the class.
    1. WSS Portal(www.wss-consulting.ru) - a ready-made corporate portal, includes a large number of functions, information about the company, application management, department pages and project management. Perfectly implemented: Forums, photo and video gallery, voting and FAQ. Search both in the content of the portal and in external sources. Differentiation of access rights at the document level. Full integration with MS products. WSS Portal is one of the leaders in the portal market based on MS SharePoint. Among the shortcomings: restrictions associated with the operating system - works only on Windows + MS SharePoint Server 2010, the approximate cost of a license is 450,000 rubles, the cost of a standard implementation (including licenses) is 895,000 rubles.
    2. Desk Work(www.deskwork.ru) is a turnkey solution covering all the basic needs of companies in a corporate portal. Company structure, address book, new employees and birthdays, application and task management. Shared calendars, etc. Disadvantages: limitations associated with the operating system - works on Windows. A budget version of the portal based on SharePoint Foundation, the approximate cost of licenses is 120,000 rubles - an unlimited number of users.
    3. Ittilan Portal(www.ittilan.ru) - a boxed portal solution based on SharePoint, more than 60 ready-made modules. The main page displays news and events of the company, information about the latest documents and messages in the forum, birthdays and new employees. Display of the company's key performance indicators (KPI). Project management, electronic document storage and application module. Of the shortcomings: limitations associated with the operating system - works on Windows. Convenient telephone directory and company knowledge base. The approximate cost of licenses is 400,000 rubles.
    4. 1C-Bitrix: Corporate Portal(www.1c-bitrix.ru) - a boxed intranet, social network and group work functions are implemented. Project management, CRM features, news feeds, microblogs and workgroups. Automation of routine operations. Integration with MS products (Exchange, AD, SharePoint). Advanced search functions, full-text, by tags, by content, based on document rating. Company knowledge base and group calendars with the ability to integrate with Outlook and ical. Employee training module and vacancies for employees. The visual structure of the company. Among the shortcomings: Difficult to finalize. Approximate cost (unlimited number of users) 300,000 rubles.
  3. Open Solutions with Zero License Costs
    1. Liferay Portal(www.liferay.com) is an open source enterprise portal developed in Java. According to Garthner (2009), it is in the top 5 horizontal corporate portals, along with IBM, Oracle, SAP and MS. Organization of a single point of access to enterprise resources, unique display of pages for each user, convenient user interface, social communication tools included, automation of existing business processes, integration with MS Office, company news and bulletin board, high degree of scalability, full-fledged search for information both inside portal, as well as in external sources. Support for free and commercial DBMS. Among the shortcomings: poorly adapted to Russian companies, difficult to finalize. There is no cost for licenses of the basic version, it is possible to purchase the Liferay Portal Enterprise Edition, which differs mainly in the presence of professional support (24x7).
    2. Alfresco(www.alfresco.com) - ready-made intranet system for enterprise content management. An open source system, the main difference from Liferay is the emphasis on working with documents (document flow), it is presented in Alfresco better than in other open solutions. Support for MS office documents, version control and executive discipline, a document journal, etc. Just like Liferay, it is developed on Java technologies. Of the portal functions: Company news and events, address book, company structure, business process automation. Personal home page. Support for free and commercial DBMS. LDAP authentication. Among the shortcomings: when you start out of the box, you need to refine it, difficult to finalize. There is no cost for licenses of the basic version, it is possible to purchase a commercial version.
    3. Jom Portal is a ready-made corporate portal based on CMS Joomla! Open source system. General information about the company (history, structure, department pages). News and events of the company, information about birthdays and newly hired employees. Conducting employee surveys and surveys. Project and request management. Electronic document storage, forum and company knowledge base (wiki). Video and photo albums. Social network features. LDAP authentication. Integration with 1C. There is no cost for licenses, it is possible to purchase technical support.
Cloud Solutions

Cloud solutions include:


Bitrix24(www.bitrix24.ru approximate cost - 9900 rubles / month with an unlimited number of users and 100 GB of space in the cloud,


simple business(www.prostoy.ru) approximate cost - 1000 rubles / month with an unlimited number of users and 10 GB of space in the cloud,


Teamtools(www.teamtools.ru) approximate cost - 700 rubles / month with an unlimited number of users and 5 GB of space in the cloud, etc.

Modern cloud solutions largely repeat the basic functionality of ready-made portal solutions, with the possible exception of integration with other corporate systems used in the company.


The advantages of cloud solutions are the reduction of fixed costs associated with the cost of owning a server, system software, lower requirements for a PC (in fact, input / output terminals are needed, and all logic is processed in the cloud), ease of scaling and deployment speed (if I need to open a new office, it is enough to install a PC and organize Internet access), reducing the costs associated with software administration, territorial independence (access to the portal from anywhere where there is Internet access).


But all these advantages (perhaps with the exception of renting licenses) can also be achieved by deploying a ready-made solution in the cloud when renting a server (dedicated server) - the approximate cost is 3000 rubles / month (1 CPU Core i3-2100 (3.1GHz 2 cores), RAM 8GB, HDD 1Tb) or space in a data center rack (collocation) - the approximate cost is 2000 rubles / month 1 unit.


Disadvantages of cloud solutions - business unwillingness to take corporate information outside, complexity of integration with other corporate systems, low network bandwidth, lack of trust in providers of such services, three possible points of failure (in fact, three responsible ones appear: cloud solution provider, provider, IT department or system administrator), security related issues.

findings

In this review, I first of all tried to describe in simple terms the variety of portal solutions present on our market, and based on the basic needs and size of companies, give a guide in the direction of finding a suitable solution.


Today, any company can find a portal solution according to taste, budget and the list of tasks to be solved.


Development custom portal solution based on existing platforms does not make much sense for two reasons:

  • there are a large number of ready-made solutions and the development of a custom solution is unlikely to be more functional or cost-effective;
  • support for a custom solution may be more expensive than for a mass-produced product.

Heavy business decisions are more suitable for large, distributed companies with a large number of working users. Ideal for companies already using products from one of the major manufacturers (IBM, SAP, Oracle).

Middle class commercial solutions more suitable for medium-sized companies. The products presented in this class cover most of the needs of an ordinary enterprise.


The selection guidelines are as follows:

  • the number of simultaneously working users up to 3000 people;
  • budget up to 1,000,000 rubles;
  • personal sympathy for the product, availability of professional support.

Open Solutions in terms of functionality, they are close to commercial software and cover most of the needs of an ordinary enterprise. The zero cost of licenses seriously reduces the cost of the project. Recently, the open source market has been developing dynamically, and the problem of the lack of professional technical support, which was felt until recently, is disappearing.


The guidelines for choosing a solution in this segment are:

  • the number of simultaneously working users up to 1000 people;
  • budget up to 400,000 rubles;
  • the presence of successful projects with the solution provider;
  • availability of professional support.

Systems offered as a SaaS service (cloud) more suitable for the market of small companies. Main arguments for: low start-up costs, territorial independence.
To a lesser extent, cloud solutions are suitable for medium-sized businesses for the following reasons: the difficulty of integrating with other corporate systems, the unwillingness of a business to take corporate information outside.

Tags:

  • overview of corporate portals
  • choosing a corporate portal
  • free corporate portal
Add tags Work in 1C-Bitrix24 with pleasure - like in a social network. Collaborate on projects and discuss everything in real time. Use familiar tools for communication, managing tasks, documents, working hours and other services. All the tools are at your fingertips - in the interactive Live Stream. Invite colleagues to a group business chat, communicate with them by voice and video, write messages, edit one document together.

Contact a colleague who is offline - call him on his mobile from 1C-Bitrix24. Call clients on a regular phone directly from CRM using the built-in telephony. Collaborate with partners on the Extranet - in a protected and neutral territory.

Manage tasks and projects with convenient tools. Task functionality includes integration with calendars, a delegation mechanism, checklists, ready-made task templates, a filter designer, and extranet tasks for working with partners. Control the timely execution of tasks in departments, helping subordinates to prevent violations.

Take into account the cost of time and other resources for completing tasks within the project. Track the progress of project tasks with the help of a Gantt chart - how many tasks are there, how many of them are completed and how many are in progress, which tasks are overdue, and which ones are not due at all. Evaluate work with tasks by getting reports on people/departments/projects. Summarize the work for the month - for the department and for each employee.

Connect Bitrix24.Disk and manage your work files both from your computer and directly from 1C-Bitrix24. Connect folders with company files and group drives to your Drive, give access to your colleagues and work with files together. Share documents with colleagues, discuss them in Live Stream, get external links for them for social networks and partners.

Work with documents in 1C-Bitrix24 even without office software. Through the external online services Google Docs and MS Office Online, you can open, view and edit any files of popular formats directly on the portal. Edit any documents on the portal using native applications installed on your computer. The entire history of changes is saved, you will always restore the previous version of the document, and you can easily find the document you need by internal search.

Enable time tracking in 1C-Bitrix24 to increase discipline in the company. Employees will mark the beginning and end of the working day, breaks, absences, plan tasks for the day. Based on this data, a report on working hours will be generated for management. These reports will also take into account the time spent on tasks.

Plan events in the Calendar. Download it to your mobile phone or tablet so that it is always with you, even on the road. Gather colleagues to the meeting directly from the Live Stream. Spend it effectively with the help of the service of internal meetings. The service will help you quickly invite participants, automatically send the agenda and results of the discussion, create events in personal calendars and set tasks based on the results of the meeting.

Keep a database of contacts and companies with which you cooperate in your CRM. Manage leads and deals from any device, including mobile devices. Record all events (calls, letters, meetings), issue invoices to clients, build reports and the Sales Funnel. Plan your business without leaving CRM. Create tasks, use business processes to process leads and deals, send emails and call customers directly from CRM to regular phones.

Enable integration with 1C, and your CRM will always have an up-to-date product catalog, a “fresh” price list and correct data on the balance of goods in stock. Integrate CRM with an online store, and your managers will conduct and "squeeze" transactions until successful completion from the CRM itself. Associate any web form on the site with your 1C-Bitrix24, and the data from this web form will be automatically sent to CRM.

Manage company structure visually. Just drag and drop an employee to another department, add a new one, change the manager. Find out who this employee reports to, find him with a search, quickly get all his data on a personal page, contact through the portal, get a phone number in the directory. Synchronize contacts from the portal with your mobile phone, MS Outlook and other applications to always stay in touch.

Find out who is absent from the company, who is on a business trip, and who is on maternity leave. Distribute employee vacations using the absence schedule. Place ads in the "Live feed" with a prerequisite for reading. Create polls to get the opinion of colleagues, approve a document, conduct research, or just vote for something. Track the activity of using the portal tools by employees and the entire company as a whole. Reward employees with "badges" and congratulate them on holidays.

Manage through the portal a variety of business processes in the company - from the shipment of orders to interaction with the partner network or customers. Use ready-made business process templates or create your own in the visual designer. Automate your routine operations: business trips, vacations, approval and payment of invoices, publication of official orders and instructions.

Automate document flow in the company with the help of Universal Lists. Take into account all incoming documents and set up their step-by-step processing: from receipt by the secretary to approval by management and transfer to the archive. Automate the processing of Leads and Deals using business processes. Include all possible actions on the CRM element in the business process: send letters, assign responsible persons, set a task for an employee, etc.

Install a desktop application (for Mac or Windows) to communicate with colleagues even if the browser with 1C-Bitrix24 is closed. Communicate with colleagues: call them via 1C-Bitrix24 and mobile phones, invite them to a group chat, including video chats, view the message history. Receive the most important notifications about new events in the Live Feed, likes and comments to them, about the tasks set and the progress of their implementation. Connect from the Bitrix24.Disk desktop application and work with files in 1C-Bitrix24 from any device.

Install a mobile application (iOS, Android) and work with the portal from a tablet or smartphone: read and comment on the Live Feed; manage documents, tasks and files. Manage your CRM client base on the go, assign calendar appointments to your colleagues, confirm your participation in new events. Do more, like send photos from your phone directly to your feed. Push notifications allow you to keep abreast of events in the company and always stay in touch with colleagues.

  • The product integrates with many applications from leading software developers.
  • Integration with MS Office, MS Office Online
  • Integration with GoogleDocs
  • Integration with MS Outlook (contacts, calendars)
  • Integration with Google (contacts, calendars)
  • Integration with MacOS, iOS, Android
  • Connector to MS Exchange Server 2007/2010
  • Integration with MS Exchange Web Mail
  • Connector to MS SharePoint
  • Integration with "1C: ZUP"
  • Active Directory/LDAP Integrator + NTLM

1C-Bitrix24 is a safe collaboration product. Your data will be securely stored and only you will have access to it in accordance with the system of user rights. Your employees can easily open 1C-Bitrix24 in cafes, shopping centers, airports - in an unprotected environment, connecting via WiFi or a mobile phone. Attackers will not intercept their passwords to use for their own purposes. All connections to 1C-Bitrix24 are made using an SSL certificate, which ensures the security of your corporate information and password protection. 1C-Bitrix24 provides maximum protection against a wide variety of security threats. The Proactive Filter (WAF - Web Application Firewal) protects against most known attacks on web applications.

Designed for rapid deployment and customization internal information resource of the company, which helps to increase the efficiency of teamwork, the socialization of business processes and the formation of a unified information environment of the enterprise.

The product integrates easily with "1C Enterprise 8.1: Payroll and personnel management" and Active Directory, which allows you to automatically fill the portal with the necessary information.

The product "1C-Bitrix: Corporate Portal" actively applies the principles Enterprise 2.0 – the use of simple, effective, familiar and user-friendly Web 2.0 tools in business that simplify the search for information and internal communications.

Product Features

Why "1C-Bitrix"?

The corporate portal is a new class of software for effectively solving problems in three areas:

Teamwork

The software product "1C-Bitrix: Corporate Portal" allows employees to effectively interact in daily work: create working groups, lead discussions, set and control the execution tasks to plan joint activities in calendars, publish reports and store documentation.

Communications

Effective communications between employees help to create a unified information environment in the company, make the process of internal information simple and accessible. "1C-Bitrix: Corporate Portal" contains many tools to improve the efficiency of internal communications: news feeds, newsletters, blogs, instant messaging.

Corporate culture

Official information about the company and its mission, employee lists, telephone reference books, regulations work, corporate photo gallery and video library, electronic courses, absence schedule- this is not a complete list of ready-made functionality for the formation of a corporate culture, provided in the product "1C-Bitrix: Corporate Portal".


"Desktop" of the corporate portal

Booking a meeting room


Employee absence schedule

Calendar of events for planning collaboration

Installing Company Portal

  • Installation and integration into the company structure in just 4 hours
  • "Installation Wizard" of the product and its integration into the corporate infrastructure
  • Fast cycle of implementation and information filling
  • "Upload Wizard" of users from the "1C" database, CSV, XML

It will take you only 30 minutes to install the product with the help of a convenient wizard. You will need to specify company data, a logo, select a design template, set up authorization and import employee data. You will receive a ready-made portal with a pre-configured structure and services that can be adjusted to the specifics and requirements of the company within a few hours.

The main features of "1C-Bitrix: Corporate Portal"

List of company employees
  • a single directory of company employees;
  • quick search for information about an employee (alphabetically, by structure, by parameters);
  • customizable employee card (photo, contacts, field of activity);
  • quick contact with an employee (web chat, e-mail, VoIP), control of the employee's presence on the portal;
  • information about the absence of employees, absence calendar;
  • lists of new employees and personnel changes, honor roll, birthdays and other opportunities;
  • personal account of an employee with advanced features (personal documents, photo and video materials, blog, personal calendar, etc.).

Company

  • visual representation of the hierarchy of departments, offices and divisions of the company;
  • general information about the company, its history, tasks, values ​​and corporate culture;
    official news feeds (orders, orders, rules);
  • company events calendar;
  • photo and video reports on the company's activities;
  • a feed of important industry news, the ability to import from external sources;
  • internal vacancies of the company;
  • contacts and details for quick access.
    simplification of the search for a unit responsible for some function;
  • quick identification of a person performing specific duties within the selected unit.
Working groups
  • employees are united in groups working on different projects;
  • an arbitrary number of thematic groups is created;
  • groups are created by those network users who are allowed by the administrator;
  • when creating a group, its name and description, tags are entered, themes, image, etc. are configured;
  • privacy, functionality and its availability (conditions, rules, access to content) are configured in groups;
  • a moderator is appointed, the composition of the group is edited, blacklists are maintained, invitations to join are distributed, etc.;
  • classification is carried out and the search for groups is possible.

For each group there is:

  • a blog with the publication of messages in the general blog feed, if the blog is open for reading;
  • photo gallery with bulk photo uploads, ratings and discussions;
  • own forum - open or closed;
  • tabs with group-specific data.
 Intracorporate communication
  • portal users communicate via instant personal messages (as in Internet messengers);
  • emoticons, fonts, colors, links, pictures and other familiar elements are used to improve the quality of the dialogue;
  • the presence of an employee on the portal (online) is indicated;
  • employees present on the portal conduct a “live” dialogue;
  • notifications about new messages appear on any page of the portal;
  • Messages to users not currently working on the portal are delivered later;
  • absent users are also notified by e-mail about new messages on the portal;
  • an archive of user dialogue messages is maintained;
  • you can view the archive of personal correspondence by clicking the link "My messages" in the registration area;
  • an employee can also view personal correspondence from the profile of another user (“Show correspondence”);
  • the portal has the ability to enable the functionality of adding "friends".
Absence Schedule
  • visualization of the presence of employees at the workplace for the current month;
  • displaying a presence/absence graph for any month selected on the timeline using the navigation buttons;
  • formation of a schedule both for the whole company and in the context of departments;
  • color marking of the reasons for the absence of employees;
  • obtaining an up-to-date list of employees present or absent, indicating the reason for their absence;
  • fast moving through the link from the list to the page of the missing person to find out these reasons;
  • planning the work of the company and the employment of employees, taking into account the known periods of their absence, reflected in the schedule;
  • planning vacations for employees in accordance with the rules in force in the company (no more than two vacations at the same time in the unit, etc.).
 Reservation of meeting rooms and resources
  • any number of meeting rooms and resources for management are created on the portal;
  • access rights to the booking are distributed among employees;
  • employment of meeting rooms is simply and visually marked directly on the calendar;
  • busy resources are displayed for viewing in the format day/week/month;
  • to search for free premises, several meeting rooms are combined on a single calendar;
  • meeting rooms are booked for several minutes or hours;
    reservation for the whole day is provided without specifying the time;
  • a recurring booking is created during the day/week/month/year;
  • Reservation reminders are displayed to employees.
Event Calendars
  • each employee, workgroup and administration create any number of calendars;
  • calendars of different levels are combined, which increases the convenience of work - both for individual employees and departments, and for the entire company;
  • events are presented for viewing in the format day/week/month;
  • the calendar displays not only current, but also past/previous periods;
  • events are placed directly on the calendar - visually and simply;
  • events are created with a duration of minutes - very convenient when planning the working time of employees, work groups and the entire company;
  • events can be "looped" - made repeated during the day/week/month/year;
    employees check their calendars and group calendars with company calendars thanks to the "favorite calendars" technology;
  • calendars are uploaded to Outlook or mobile devices, you can start exporting not only each calendar separately, but also all “favorite calendars” in iCal format;
  • it is worth including reminders of upcoming events - they will take place at the appointed time.
 Task and assignment management
  • each employee creates personal tasks and manages them;
  • a group member creates tasks for members of working groups and manages them in accordance with the rights assigned to him;
  • you can attach files to a task and set a degree of importance for tasks;
  • personal and group tasks can be "arranged" into folders by topic;
  • each task is assigned a person responsible for execution;
    those responsible confirm the acceptance of tasks or set a refusal to complete;
  • employees and group members receive notifications about changes to the tasks they created;
  • performers provide reports on completed tasks;
  • provides control over the execution of tasks with an indication of their status and readiness in percent.
Enterprise Information Management
(ECM, Enterprise Content Management)
  • libraries of office documents with collective access and the ability to work through a browser and Explorer (network drives);
  • working with portal documents using Microsoft Office;
  • portal document management system,
  • version control of portal documents;
  • access control to documents;
  • management of multimedia materials (photo, video).
 Working with electronic applications
  • each employee creates any number of electronic applications;
  • any number of fields and data types requested in the application is determined;
  • any number of statuses are determined by which the application is being processed, by default: New / Accepted for consideration / Processed / Rejected;
  • groups of employees are assigned to place applications;
  • groups of employees processing applications are assigned;
  • email notifications are sent about the creation of an application, its processing, rejection, etc.;
  • control over the status of execution of applications for each employee;
  • an archive of placed and processed applications is maintained.
Corporate search
  • full-text search for all information posted on the portal in Russian and English;
  • tag search and tag cloud;
  • support for Russian and English morphology;
  • instant indexing of updated and new documents;
  • search by the internal content of documents (DOCX, XLSX, DOC, XLS, PPTX, PPT, PDF, RTF, ODS and others);
  • flexible setting of search results ranking;
    accounting for employee access rights when displaying search results;
  • advanced search query language;
  • federated search: issuance of search results of different types per query (news, employees, documents, etc.).
 Bidirectional integration with Microsoft Outlook
  • two-way data synchronization of the Portal and MS Outlook;
  • synchronization of shared company calendars;
  • synchronization of personal calendars of employees;
  • synchronization of employees with Microsoft Outlook;
  • synchronization of employee contacts;
  • synchronization of tasks of employees;
  • structure import, export and synchronization of user images;
  • the ability to configure work under IIS;
  • an implementation based on the SharePoint list management protocol;
  • connecting portal calendars in static and dynamic mode;
  • export of several Portal calendars to MS Outlook;
  • display of exported calendars on one grid in MS Outlook.
and other possibilities

Integration into IT infrastructure

  • Integration with Microsoft Office and Open Office products
  • Direct upload of the list of employees and access rights to the portal
  • Integration with "1C: Salary and Human Resources Management", integration with Active Directory and LDAP servers, OpenID
  • SSO Single Sign On a single authorization system that allows employees to log into the portal with the same login and password as in the corporate network
  • Cross-platform - work on UNIX and Windows (XP, Vista, Windows Server)
  • Support IE 5, 6.7 and FF 2, 3
  • Support for MySQL, Oracle, MSSQL, Oracle XE, MSSQL Express
  • Web services and SOAP protocol support

10 reasons to choose "1C-Bitrix: Corporate Portal"

1. Ready-made functionality for most tasks

The standard delivery of the product includes 25 functional modules and more than 500 ready-made components for the most common needs of corporate portals.

2. Wide integration possibilities

The product is easily integrated into the company's IT infrastructure, having a large set of standard interfaces to various services and services: Active Directory, Microsoft Office, "1C 8.1: Payroll and Human Resources", import/export
data in various formats.

3. Implementation speed

It will take you only 30 minutes to install the product using a convenient
masters. You will need to specify company data, a logo, select a design template, set up authorization and import employee data. You will receive a ready-made portal with a pre-configured structure and services that can be adjusted to the specifics and requirements of the company within a few hours.

4. Affiliate network

If you need to refine the portal for the individual needs of the company, deep customization of typical functionality - a wide partner network of 1C-Bitrix is ​​at your service, including more than 3000 companies and individual developers throughout the Russian Federation and the CIS.

5. Minimum server requirements

The portal server can run both Windows and Linux/Unix and other platforms, depending on corporate standards and the requirements of IT services. Technical requirements also provide for the use of several DBMS: MySQL, Oracle, MS SQL Server.

6. Technological experience of the developer

The technology platform for web solutions has been developed since 2001, and the platform has been successfully used in more than 20,000 Internet and intranet projects.

7. High level of security and safety of information

The architecture and program code of the product have been thoroughly tested by experts in the field of information security. The results of internal and external audits, confirmed by appropriate certificates, testify to the high resistance of the product to various security threats.

8. Technical support and documentation

The technical support service helps to solve the problems that arise when installing, configuring and working with "1C-Bitrix: Corporate Portal". It offers free e-learning courses for the product, as well as complete technical documentation for both developers and end users.

9. Simplicity and ease of operation

Any PC user can post information and manage the portal without the need for lengthy training.

10. Predictable implementation cost

The basic package for 25 users costs only 34,500 rubles. A convenient licensing policy allows you to take into account only those users who actually interact with the portal, not taking into account company employees who do not use a computer.

About 1C-Bitrix

1C-Bitrix is ​​a Russian developer of web project and corporate information management systems. 1C-Bitrix software products are professional web project management systems: company websites, online stores, social networks and communities, corporate portals, web application rental systems and other projects. 1C-Bitrix systems successfully work on Windows and Unix platforms running PHP and ASP.NET.



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